ANNUAL COUNCIL MEETING
7.00PM ON WEDNESDAY 6TH MAY 2020
Held remotely using video conferencing facility ZOOM (Coronavirus Act 2020)
To join meeting click below: opens in a new windowhttps://us02web.zoom.us/j/85976292068?pwd=cnowS05rM0UyOUFpR3kxWWlLS2VKZz09
Meeting ID: 859 7629 2068
Password: 016349
AGENDA
If there is additional information for an Agenda Item, the item number will be displayed in green as a link. Please click on the link to access the information.
Any members of the public who would like to attend the meeting to observe or would like to address the council during the short adjournment, please email clerk@nullshereparishcouncil.gov.ukcreate new email clearly indicating which item they would like to address the council about, if any.
Ref: | Item: |
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20/1 | Election of Chairman |
20/2 | Election of Vice-Chairman |
20/3 | To accept apologies and reasons for absence in accordance with the Local Government Act 1972, s 85(1) (LGA 1972) |
20/4opens PDF file | Approval of the Minutes of the Council meeting held on the 5th March 2020 |
20/5 | Declaration of Disclosable Pecuniary Interests (DPIs) Declarations by Councillors on any of the agenda items below in accordance with The Localism Act 2011, ss.27-34 and the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. (SI 2012 No. 1464) |
20/6 | Brief Report from Surrey County Council Councillor K Taylor on matters from Surrey County Council affecting Shere Parish |
20/7 | Brief Report from Guildford Borough Council Councillors on matters from Surrey County Council affecting Shere Parish |
20/8 | SHORT ADJOURNMENT TO ENABLE THE PUBLIC TO ADDRESS THE COUNCIL |
20/9 | Election of the General Purposes Committee – the Committee to comprise of at least six elected Members of the Council with, if possible, one Member from each of the four main villages. The Chairman and Vice Chairman of the Council will be ex-officio members. Current members: Councillors C Brooke, A Case, P Carter, J Hutton, G Reffo, R Smith, B Andrews, B Grover and the Chairman and Vice-Chairman as ex officio members. |
20/10 | Election of the Planning Committee – at least one member from each ward plus the Chairman and Vice Chairman. Membership is open to all Members of the Council. Current members: Councillors R Andrews, C Brooke, M Taylor-Cotter, B Grover, B Harrap, R Smith the Chairman and Vice-Chairman as ex officio members. |
20/11 | Election of the Finance Committee – the Committee to comprise of the Chairman, Vice Chairman and at least two other members of the Council these being appointed so that each of the four villages served by the Council is represented. Current members: Councillors R. Andrews, C Brooke, J Cross, R Davey, C. Carlisle, M Taylor-Cotter and R Smith. |
20/12 | Election of Human Resources Committee – this Committee shall comprise the Chairman and at least three other members of the Council, these being appointed so that each of the villages served by the Council is represented and so that councillors with experience of the strategic management of human resources are included, where possible. Current members: Councillor R Andrews, C Carlisle, G Reffo and the Chairman, R Davey, leaving 1 vacancy |
20/13 | North Ward Working Group (Gomshall and Shere) – all North Ward Councillors |
20/14 | South East Working Group (Holmbury St. Mary) – all South East Ward Councillors |
20/15 | South West Ward Working Group (Peaslake) – all South West Ward Councillors |
20/16 | Shere Traffic Working Group – all North Ward Councillors and representatives of the public as per previously |
20/17 | Peaslake Farm Steering Committee – the Group to comprise two elected members from each ward including the Chairman. Current members: Councillors R Andrews, C Carlisle, P Carter, J Cross, R Davey and G Reffo. |
20/18 |
Decision making Powers:
|
20/19 | Terms of Reference for Committee – the Council to consider whether the terms of reference for all remaining Committees should continue as previously agreed |
20/20 |
Appointment of Representatives on outside organisations (showing current members)
Any other representatives? |
20/21 | Dates of Council meetings – The Council has previously received a list of Council meetings to December 2020. |
20/22 |
Annual Financial matters
|
20/23opens PDF file | Standing Orders – the Council to consider adopting the NALC model Standing Orders. |
20/24 |
Code of Conduct:
|
20/25 | Review of Asset Registeropens EXCEL file – to consider any amendments to the current Register (as circulated) |
20/26 | Freedom of Information Policyopens PDF file and Publication Schemeopens PDF file – to consider adoption of updated documents |
20/27 | Media and Communications Policyopens PDF file – to consider adoption |
BUSINESS TO BE TRANSACTED: | |
20/28 |
Finance matters
|
20/29 |
Coronavirus pandemic:
|
20/30opens IMAGE file | The Gables, Felday Glade – to consider request for permission to conduct works on drive over manorial waste |
20/31 | Prescription Dispensing Machine, Shere Surgeryopens PDF file – to consider a request for a contribution towards the device to dispense prescriptions outside of the surgery 24/7 (up to 750 prescriptions per week). |
20/32 | Shere Pool – to consider a request for further funds for stage two of the renovation works |
20/33 | Wood Fired Pizzaopens PDF file – to consider request to have a mobile truck in Shere Recreation Ground Car Park after the pandemic lockdown, on a Friday and Saturday afternoon and evening |
20/34 | Police Matters – to consider any matters that need to be brought to the attention of the Police. |
ITEMS TO NOTE: | |
20/35 | Clerk’s Report (for noting, delegation to the Clerk or inclusion on the next agenda) |
20/36 | Questions from Parish Councillors |
20/37 | Date of next meeting: Annual Parish Meeting has been CANCELLED Next regular Council Meeting Tuesday 9th June Via ZOOM unless restrictions have been lifted by the Government |