COUNCIL MEETING
8.00PM ON TUESDAY 2ND JULY 2019
Peaslake Village Hall, Walking Bottom, Peaslake GU5 9RR

AGENDA

If there is additional information for an Agenda Item, the item number will be displayed in green as a link.  Please click on the link to access the information.

 REF  ITEM  LED BY
 19/67 To accept apologies and reasons for absence in accordance with the Local Government Act 1972, Schedule 12, para 40  Clerk
 19/68 Declaration of Disclosable Pecuniary Interests (DPIs) Declarations by Councillors on any of the agenda items below in accordance with The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. (SI 2012 No. 1464)
 Chairman
 19/69 Declaration of gifts or hospitality over £25. Members are reminded that once a declaration of gifts or hospitality has been made then a new Form of Financial and Other Registerable Interests must be completed  Chairman
 19/70 SHORT ADJOURNMENT TO ENABLE THE PUBLIC TO ADDRESS THE COUNCIL  
 19/71 Approval of the Minutes of the Council meeting held on 4th June 2019  Clerk
  ITEMS FOR DECISION:  
 19/72

Finance matters

  • Approval of income and expenditure for the month ended June 2019 (Appendix 1)
  • To note bank reconciliations and statement balances for month June 2019 (Appendix 2)
  • To note income and expenditure against budget and earmarked reserves to end of June 2019 (Appendixes 3)
  • To note VAT expenditure for June 2019 (Appendix 4)
  • To consider a £50 donation to Guildford Rotary Club for Young Carers Event
  • To consider the following applications for Guildford Borough Council Grant Aid and to consider delegating to General Purposes Committee the final designs:
    1. Replacement bench for Gomshall Stream
    2. Slide for younger ages – Shere play area
    3. Replacement bouncy animal – Peaslake play area
 RFO/RD
 19/73 Finance Committee Meeting, 26th June 2019 – to consider recommendations (Appendix 5)  RFO/RD
 19/74 Report on Pursers Lane Pumping Station – to receive and consider Thames Water reply  
 19/75 Surrey Hills Highways Working Group Meeting – to receive feedback from Councillors B Harrap and B Andrews  
 19/76 Request for buses to collect wedding guests in Gomshall Lane – to consider email  Clerk
 19/77 Police Matters– to consider any matters that need to be brought to the attention of the Police  All
  ITEMS TO NOTE:  
 19/78

Removal of East Horsley, West Horsley and Wisley from the Greenbelt – to note:

  • responses from East and West Horsley to Shere Parish Council’s expression of support.
  • To note that Wisley has no Parish Council and is under the care of Guildford Borough Council (GBC)
  • Response from GBC Director of Planning and Regeneration
 Clerk
 19/79 Tanyard Hall Car Park – to note response from the Environment Agency regarding the forwarded report of contaminated land adjacent to the River Tillingbourne (provided by Surrey County Council)  Clerk
 19/80 Shere Swimming Pool – to note that the grant application to the London Marathon Charitable Trust has not been approved for stage 2 and the Council will not be able to re-apply for this project.  
 19/81 Clerk’s Report (for noting, delegation to the Clerk or inclusion on the next agenda)  Clerk
 19/82 Councillors’ Business (for noting or including on the agenda for the next meeting)  All
 19/83 Date of next meeting: 8pm Thursday 12th September 2019, Tanyard Hall, 30 Station Road, Gomshall GU5 9LF  Clerk
 19/84 Exclusion of the Public and Press (Public Bodies Admission to meetings Act 1960) – to exclude the public and press for the following item of business because of the confidential nature of the business to be transacted.  
 19/85 Holmbury St Mary Pitch and Pavilion – to consider draft lease with Belmont School, associated comments from solicitor and to consider delegation to Clerk and two Councillors for completion of the lease by September.  Clerk
 19/86 Human Resources Committee Meeting, 26th June 2019 – to consider recommendations (Appendix 6)  RD
 19/87 Shere Swimming Pool – to consider draft Heads of Terms for the new lease between Shere Parish Council and Shere Manor Estate  RD
 19/88

Peaslake Farm Subsidised Housing:

  • To consider lease
  • To consider contract
  • To consider Indemnity Insurance Policy
  • to approve invoice for legal work and additional potential expenditure
  • To consider any other matters regarding legal work for the Peaslake Farm development
 RD