COUNCIL MEETING
8.00PM ON THURSDAY 12th JULY 2018
 PEASLAKE VILLAGE HALL, WALKING BOTTOM, PEASLAKE 

AGENDA

If there is additional information for an Agenda Item, the item number will be displayed in green as a link.  Please click on the link to access the information.

 REF  ITEM  LED BY
 18/56 To accept apologies and reasons for absence in accordance with the Local Government Act 1972, Schedule 12, para 40  JM
 18/57 Declaration of Disclosable Pecuniary Interests (DPIs) by Councillors on any of the agenda items below in accordance with The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. (SI 2012 No. 1464)  Chairman
 18/58 Declaration of gifts or hospitality over £25. Members are reminded that once a declaration of gifts or hospitality has been made then a new Form of Financial and Other Registerable Interests must be completed  Chairman
 18/59 SHORT ADJOURNMENT TO ENABLE THE PUBLIC TO ADDRESS THE COUINCIL
 18/60 Approval of the Minutes of the Council meeting held on 5th June 2018  JM
  ITEMS FOR DECISION:
 18/61 Finance matters

  • Approval of income and expenditure for June 2018
  • To note bank reconciliations for month ended June 2018
  • To note income and expenditure against budget to end of June 2018
  • To note VAT expenditure for June 2018
 JM/RD

 

 

 18/62 St James Church, Shere – Lychgate protection – to consider a proposal  JC
 18/63 Donations – to consider requests for donations to:

  • Holmbury Village Hall – guttering works
  • Butterfly Conservation – habitat management of the endangered High Brown Fritillary butterfly
  • Access-dance – primary school dance festival for local schools
 JM
 18/64 Holmbury St Mary verges – to consider adaptation of Surrey Highways’ policy regarding requests for pedestrian or vehicular access over verges, as applied to those owned by the Parish Council  JM
 18/65 Holmbury Green – to consider a request to plant a tree on the green  RA
 18/66 Donation of mobility adapted vehicle for community use – to consider a report  AG
 18/67 Minutes of the Finance Committee, 5th July 2018 – to receive the minutes of this meeting and consider any recommendations  RD/JM
 18/68 Peaslake Free School – to consider a proposal from the school for signage  RD/JM
 18/69 Agreement with Shere Recreation Ground Committee concerning use of the car park on Shere Recreation Ground – to consider signing an addendum to the existing agreement regarding the strip of land along the west boundary of the Recreation Ground.  JM
 18/70 Peaslake Farm – to consider a suggestion to use part of Peaslake Farm for allotments  RD
 18/71 Discussions with Thames Water regarding flooding in Peaslake – to consider a response from Thames Water to a recent letter from the Parish Council  RD
 18/72 Police Matters –to consider any matters that need to be brought to the attention of the Police.  ALL
  ITEMS TO NOTE:
 18/73 Peaslake Farm Steering Committee, 10th July – to receive a report  RD
 18/74 Traffic in Shere – to receive a report  RD
 18/75 Councillors’ Business (for noting or including on the agenda for the next meeting)  ALL
 18/76 Clerk’s Report (for noting, delegation to the Clerk or inclusion on the next agenda)  JM
 18/77 Date of next meeting: 8pm Tuesday 11th September 2018 at Tanyard Hall, 30 Station Road, Gomshall GU5 9LF  JM