Procurement Information
The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.
For each invitation, the following details must be published:
- Reference number
- Title
- Description of the goods and/or services sought
- Start, end and review dates
- Local authority department responsible
The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.
For each contract, the following details must be published:
-
- Reference number
- Title of agreement
- Local authority department responsible
- Description of the goods and/or services sought
- Supplier name and details
- Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
- Value Added Tax (VAT) that cannot be recovered
- Start, end and review dates
- Whether or not the contract was a result of an invitation to quote or a published invitation to tender
- Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number
Date | Reference & Title | Supplier | Net Cost | Description | Tender/Quote | Note |
1.4.2019 – Nov 2020 | SPC OFS – Old Fire Station Cleaning | Brian Hilsdon | £10,800 (approx total) | Caretaker Old Fire Station toilets – mutual cessation due to nature of the work during the pandemic | Tender – letter of invitation | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022 |
1.4.2019 – 31.3.22 | SPC GRASS – Grass cutting & Larger Land Maintenance | Graham Rapley | £18,000 (approx total) | Grass Cutting and preferred supplied for larger maintenance | Tender – letter of invitation | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022 |
1.4.2019 – 31.3.22 | SPC MAINTENANCE -Parish Maintenance Contract | Graham Rapley | £21,600 (approx total) | Regular weekly maintenance | Tender – letter of invitation | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022 |
July 2020- present | SPC OFS – Old Fire Station Cleaning | I Gruber Ltd | £7,200pa | Daily cleaning and locking of public conveniences (slightly more during height of pandemic) | Quotes unable to secure during pandemic | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022 |
20.4.2021 | Gomshall Lane Works | Surrey County Council (SCC) | £8,000 | Funds towards works being varried out by SCC | Job organised by SCC | Engaged by SCC |
27.5.2021 | Hardwood Bins for Shere – Kingfisher Direct | New public bins for Shere | £5852.94 | Larger bins to cope with litter – grant aid from Guildford Borough Council | Quotes | Project agreed and received grant aid of £2,926.47. Purchased by Shere Parish Council |
4.11.21 | Middle Street Widening | Surrey County Council (SCC) | £7,048.36 | Funds towards works being varried out by SCC | Job organised by SCC | Engaged by SCC |