Procurement Information

The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.

For each invitation, the following details must be published:

  • Reference number
  • Title
  • Description of the goods and/or services sought
  • Start, end and review dates
  • Local authority department responsible

The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.

For each contract, the following details must be published:

    • Reference number
    • Title of agreement
    • Local authority department responsible
    • Description of the goods and/or services sought
    • Supplier name and details
    • Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
    • Value Added Tax (VAT) that cannot be recovered
    • Start, end and review dates
    • Whether or not the contract was a result of an invitation to quote or a published invitation to tender
    • Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number

 

Date  Reference & Title  Supplier  Net Cost  Description  Tender/Quote Note
1.4.2019 – Nov 2020 SPC OFS – Old Fire Station Cleaning Brian Hilsdon £10,800 (approx total) Caretaker Old Fire Station toilets – mutual cessation due to nature of the work during the pandemic Tender – letter of invitation  Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022
1.4.2019 – 31.3.22 SPC GRASS – Grass cutting & Larger Land Maintenance Graham Rapley £18,000 (approx total) Grass Cutting and preferred supplied for larger maintenance Tender – letter of invitation Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022
1.4.2019 – 31.3.22 SPC MAINTENANCE -Parish Maintenance Contract Graham Rapley £21,600 (approx total) Regular weekly maintenance Tender – letter of invitation Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022
July 2020- present SPC OFS – Old Fire Station Cleaning I Gruber Ltd £7,200pa Daily cleaning and locking of public conveniences (slightly more during height of pandemic) Quotes unable to secure during pandemic Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2022
20.4.2021 Gomshall Lane Works Surrey County Council (SCC) £8,000 Funds towards works being varried out by SCC Job organised by SCC Engaged by SCC
27.5.2021 Hardwood Bins for Shere – Kingfisher Direct New public bins for Shere £5852.94 Larger bins to cope with litter – grant aid from Guildford Borough Council Quotes Project agreed and received grant aid of £2,926.47.  Purchased by Shere Parish Council
4.11.21 Middle Street Widening Surrey County Council (SCC) £7,048.36 Funds towards works being varried out by SCC Job organised by SCC Engaged by SCC