Procurement Information
The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.
For each invitation, the following details must be published:
- Reference number
- Title
- Description of the goods and/or services sought
- Start, end and review dates
- Local authority department responsible
The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.
For each contract, the following details must be published:
-
- Reference number
- Title of agreement
- Local authority department responsible
- Description of the goods and/or services sought
- Supplier name and details
- Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
- Value Added Tax (VAT) that cannot be recovered
- Start, end and review dates
- Whether or not the contract was a result of an invitation to quote or a published invitation to tender
- Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number
Date | Reference & Title | Supplier | Net Cost | Description | Tender/Quote | Note |
---|---|---|---|---|---|---|
5.5.2022 – until terminated (or three years) | SPC TH – Tanyard Hall Cleaning | I Gruber Ltd | £2,340pa | Weekly cleaning of Tanyard Hall, Gomshall | Tender – letter of invitation opens PDF file | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025 |
5.5.2022 – 5.5.2025 | SPC GRASS – Grass cutting & Larger Land Maintenance | Graham Rapley | £21,000 (approx total) | Grass Cutting and preferred supplied for larger maintenance | Tender – letter of invitationopens PDF file | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025 |
5.5.2022 – 5.5.2025 | SPC MAINTENANCE -Parish Maintenance Contract | Graham Rapley | £21,600 (approx total) | Regular weekly maintenance | Tender – letter of invitationopens PDF file | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025 |
5.5.2022 – until terminated (or three years) | SPC OFS – Old Fire Station Cleaning | I Gruber Ltd | £7,800pa | Daily cleaning and locking of public conveniences (slightly more during height of pandemic) | Tender – letter of invitationopens PDF file | Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025 |
20.4.2021 | Gomshall Lane Works | Surrey County Council (SCC) | £8,000 | Funds towards works being varried out by SCC | Job organised by SCC | Engaged by SCC |
27.5.2021 | Hardwood Bins for Shere – Kingfisher Direct | New public bins for Shere | £5852.94 | Larger bins to cope with litter – grant aid from Guildford Borough Council | Quotes | Project agreed and received grant aid of £2,926.47. Purchased by Shere Parish Council |
4.11.21 | Middle Street Widening | Surrey County Council (SCC) | £7,048.36 | Funds towards works being varried out by SCC | Job organised by SCC | Engaged by SCC |
10.3.2022 | Holmbury St Mary (HSM) Traffic Calming | Surrey County Council (SCC) | £5,000 | Funds towards a trafic calming scheme in HSM | Job organised by SCC | To be engaged by SCC – job not completed yet |
17.1.23 | Shere Well Repairs | Martin Etheridge | £9,255 | Stonework and roof repairs to Shere Well | Quotes | Project Agreed by SPC – other quotes attempted but due to the specialist nature of the work, similar quotes were not possible. Financial Regulations suspended to agree works and payment 10th January 2023 item 22.95 (j) |
8.6.23 | Old Fire Station | Martin & Co | £5,104.17 | Repairs and Repaint External | Quotes | Project Agreed by SPC Full Council 8th June 2023 Item 23.37 (b) |
8.6.23 | Peaslake Play Area | Outdoor Play UK | £14,720 | Portesham Tower 1200 metre fall with wooden bridge & steel legs |
Quotes | Project Agreed 8th June 2023 item 23.37 (e) and received grant aid of £5,930. Purchased by Shere Parish Council |