Procurement Information

The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.

For each invitation, the following details must be published:

  • Reference number
  • Title
  • Description of the goods and/or services sought
  • Start, end and review dates
  • Local authority department responsible

The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.

For each contract, the following details must be published:

    • Reference number
    • Title of agreement
    • Local authority department responsible
    • Description of the goods and/or services sought
    • Supplier name and details
    • Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
    • Value Added Tax (VAT) that cannot be recovered
    • Start, end and review dates
    • Whether or not the contract was a result of an invitation to quote or a published invitation to tender
    • Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number

 

Date  Reference & Title  Supplier  Net Cost  Description  Tender/Quote Note
5.5.2022 – until terminated (or three years) SPC TH – Tanyard Hall Cleaning I Gruber Ltd £2,340pa Weekly cleaning of Tanyard Hall, Gomshall Tender – letter of invitation  Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025
5.5.2022 – 5.5.2025 SPC GRASS – Grass cutting & Larger Land Maintenance Graham Rapley £21,000 (approx total) Grass Cutting and preferred supplied for larger maintenance Tender – letter of invitation Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025
5.5.2022 – 5.5.2025 SPC MAINTENANCE -Parish Maintenance Contract Graham Rapley £21,600 (approx total) Regular weekly maintenance Tender – letter of invitation Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025
5.5.2022 – until terminated (or three years) SPC OFS – Old Fire Station Cleaning I Gruber Ltd £7,800pa Daily cleaning and locking of public conveniences (slightly more during height of pandemic) Tender – letter of invitation Small enterprise engaged by Shere Parish Council – to be reviewed Jan 2025
20.4.2021 Gomshall Lane Works Surrey County Council (SCC) £8,000 Funds towards works being varried out by SCC Job organised by SCC Engaged by SCC
27.5.2021 Hardwood Bins for Shere – Kingfisher Direct New public bins for Shere £5852.94 Larger bins to cope with litter – grant aid from Guildford Borough Council Quotes Project agreed and received grant aid of £2,926.47.  Purchased by Shere Parish Council
4.11.21 Middle Street Widening Surrey County Council (SCC) £7,048.36 Funds towards works being varried out by SCC Job organised by SCC Engaged by SCC
10.3.2022 Holmbury St Mary (HSM) Traffic Calming Surrey County Council (SCC) £5,000 Funds towards a trafic calming scheme in HSM Job organised by SCC To be engaged by SCC – job not completed yet
17.1.23 Shere Well Repairs Martin Etheridge £9,255 Stonework and roof repairs to Shere Well Quotes Project Agreed by SPC – other quotes attempted but due to the specialist nature of the work, similar quotes were not possible.  Financial Regulations suspended to agree works and payment 10th January 2023 item 22.95 (j)
8.6.23 Old Fire Station Martin & Co £5,104.17 Repairs and Repaint External Quotes Project Agreed by SPC Full Council 8th June 2023 Item 23.37 (b)
8.6.23 Peaslake Play Area Outdoor Play UK £14,720 Portesham Tower 1200 metre fall with wooden
bridge & steel legs
Quotes Project Agreed 8th June 2023 item 23.37 (e) and received grant aid of £5,930.  Purchased by Shere Parish Council
16.11.23 Adjudication – Shere Parish Council vs Shere Recreation Ground Trustees Charles Brown LLB. FCIArb. Chartered Arbitrator £6,500 To provide adjudication regarding charging in Shere Car Park Appointed by the Chartered Institute of Arbitrators Ongoing Agreement 5th July 2023 item 23.57, 7th November 2023 item 23.99 (a) and finally 11th January 2024 item 23.112 (f) (half the fees were received from Trustees)
21.2.24 Shere Car Park Repairs Axtell Surfacing and Groundworks

£39,120

£1,500

To resurface the driving area of the car park

Additional Ducting for ANPR

Quotes

Project Agreed 11th January 2024 item 23.113 (b) (£10,307 received from GBC Concurrent Functions Grant Aid 29.2.24)

Agreed 7th February 2024 item 23.126 (d)

 

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